Travel Visas

Image: Garry Donaldson

If you are coming to the conference from outside of Canada, you may require a visa to enter the country. We will provide a letter of invitation, if it is required for your application.

The process to obtain a visa can take a long time. If your visa application is dependent on the acceptance of an abstract, please submit your abstracts by the early deadline (January 19, 2024), to get an early decision.

Please check the processing times in the following link to the immigration official website. Remember that once you receive the approval, you must send your passport to a VAC to have the visa physically affixed to the passport. More information here. Please consider that extra time when submitting your visa application.

If visa applicants are applying to attend an event or conference, they are considered a business visitor. Business visitors are persons who stay in Canada for a few days or a few weeks to attend meetings or an event, and can stay for up to 6 months. More information here .

Reade instructions carefully and submit visa responses in either English or French. Please read the following information if your documents are not in English or French.

Please find below further details regarding the required documents

If you need to an invitation letter for your visa application, please email us at 10thwhsgmeeting@gmail.com.

Please note that an invitation letter will only be issued upon acceptance of your abstract or registration for the meeting.

You are responsible for ensuring that you comply with submitting all the requested information. Requirements may vary between countries and individuals.

Electronic Travel Authorization (eTA) allows foreign nationals from visa-exempted countries to enter Canada without a visa. Therefore if you need an eTA, is not a visa

Gather documents for your visa request

Gather these documents to submit with your visa application and bring when you travel. Information from IRCC website

About the documents listed

  • Not all documents listed below are required—some are optional.

  • This is not an exhaustive list of acceptable proof to support your visa application.

  • Only submit the recommended documents that prove you’re eligible for a visa.

  • Even if you submit all the documents listed, there is no guarantee that we’ll approve your application.

  • We may request more information from you in addition to what is listed here.

Business visitor

Documents:

  • Identity document: Passports (regular, official or diplomatic) from most countries (see exceptions on the IRCC website)

  • Travel history: If you’ve travelled to Canada or to other countries, this can show that you’ve been able to get a visa in the past. Proof of this includes copies of previous visas in your passport.

    Details to include: A clear copy of 1 or more of the following:

    • your previous passports and/or visas (used within the last 10 years to travel outside your country)

    • entry and exit stamps

    • study and/or work permits that indicate your duration outside your country

    • expired or valid visas

  • Itinerary: Documents that show how long you plan to stay and what you’ll do in Canada (Copies of any of the following: flight details, hotel reservations, and/or registration for an event)

  • Bank account statement: This can help us understand if you have enough money to support yourself during your stay in Canada. Include: Bank name and contact: This allows us to contact your bank or financial institution with questions; Proof it is your account: Your name and address on the statement show that the account is yours; Account details: At least 6 months of account details, including balances, helps us understand your financial situation.

  • Employer information: A letter from your employer can confirm that you have a stable job and will return to it. It can also show that your employer supports your visit to Canada.

    The letter should be printed on your employer’s official letterhead.

    The letter should include the following:

    • date, no earlier than 3 months before you apply

    • confirmation that you have a job with the employer

    • your full name and date of birth

    • date you started the job

    • brief description of your job

    • current salary

    • contact information of your manager

    • phone number

    • email address

    • employer information

    • company name

    • address

    • street

    • city

    • state or province

    • country

    • signature of employer

      • Your manager or human resources contact should print their name and sign the letter.

  • Letter of invitation: A letter from a business or company in Canada. It can confirm that your purpose for visiting Canada is valid.

Details and official information can be found at the IRCC website, select "Business" and it will show you all the required documents in the section "Recommended documents". You can see the details about each of the documentation.

You are responsible for ensuring that you comply with submitting all the requested information